Emails sucking all your attention?

Emails sucking all your attention?

Notifications pinging into your inbox, on your phone?

Looking at your emails as they drop into your inbox is a sure-fire way to waste your valuable time.

Your time is a precious and finite resource – once it’s gone, you never get it back.

One of the simplest changes you can make to start to take control of your email habits. By getting strategic in how you manage your emails, you can actually free up several hours a month.

Imagine what you could do with 3 extra hours each month? And when I use this figure of 3 hours a month, I am being ultra-conservative.

My clients tell me, and from personal experience, I can confidently say most people save an extra 8 hours a month – that’s a whole extra business day!

3 Email Management Tips

1) Set designated times – for checking your emails.

First thing in the morning, midday and before you finish for the day works well for most businesses.

If possible, shut down your email in between those times. That way you are not tempted to peek at them as the notifications come in. Because no matter what your intention is, you’ll spot it out of the corner of your eye.

The saying “momentum goes where attention flows” is spot on.

Even if just for a few seconds those distractions soon add up over the course of the day. Imagine how much time it adds up to over a week and a month!

2) If you need to refer to information in your emails – switch to offline mode.

This will allow you access to all your information whilst also ensuring you are not distracted by incoming email.

3) Quick flick tasks – when going through your emails, if there are some that you can deal with via a quick response, do this immediately.

It’s quicker than flagging for follow-up and then having to come back to it later.

What will you do with the extra time you save? Hit reply and tell me in the comments.

Fly like a dragon!

Dragon head image

Michelle

PS – if you’d like extra tips for how to set your priorities and stay in your lane – download my free e-guide which has proven strategies that really work.

 

Number One Tip for Better Time Management

Do you struggle with time management? If you answered yes, do not despair.

The good news is that you’re not alone.

Time has a habit of running past all too fast. When you’re in business it is essential to have great time management skills and the reason is simply this – time is money.

Good time management can be achieved through discipline.

It’s not easy, but it is doable and like anything else it takes training.

The more you do something, the more you are training your brain into great habits.

So here’s the thing …..

One of the best way to wrestle more time is to take control of your inbox.

When you control your inbox, as opposed to it controlling you, you’ll soon notice that you’re able to achieve a lot more.

Trust me, this works!

How to gain control

You must TAKE ACTION!

Your own action. It begins with switching off your inbox.

Switching off  your inbox is NOT closing it down.

When you switch off, means you are in offline mode. No new emails can drop in to distract you.

Gain control by working in offline mode.

If you’re not sure how, here’s a little demo clip.

The benefit of offline mode

You still have your inbox open.  This means you can action and refer to the content while working.

You can even write responses, but the responses won’t be sent till you go back online.

By working offline, you are no longer distracted by emails as they drop in.

Yes, yes, I know – you have will power, but that’s not exactly true is it? I mean to say, out of the corner of your eye you will see that email icon. You’ll register at some level that there is new mail.

By being in offline mode you won’t be tempted to take a peek.

Here’s how peeking wastes your time

The moment you peek, you become distracted. When you’re distracted your attention is no longer focussed on the tasks at hand.

Peeking at emails means you spent at least 2 minutes each time (and it’s usually more than 2 minutes) trying to regain your though pattern and get back into the ”flow”.

This is not productive.

Imagine you do this for 10 emails over the course of the day – that 20 minutes you’ve lost.

20 minutes just getting your thoughts back into the flow.

Then there’s the time you spend reading, and I’m betting you didn’t action it immediately, so will go back later and deal with the matter.

So can you see how you’d pretty quickly waste 60 minutes?

That a scary thought, because if you repeat this pattern each day (and you get more than 10 emails) you’ll be clocking up several hours a week of wasted time.

This precious time is something you will never get back. So don’t waste it.

The beauty of good time management

With good habits, you’re freeing yourself up to have more hours to spend on things that really matter.

Stuff like family time, getting out with friends, or just precious time for yourself to veg out with a good book, Netflix or whatever takes your fancy.

When you carve out time for yourself, your business grows and thrives.

The reason is simply this – you are in a better frame of mind. You are relaxed and refreshed, so you are more focussed when you are working.

From a personal perspective, I’m as guilty as the next person of wanting to peek at emails. BUT, I control this urge by working in offline mode – it’s part of my secret sauce formula for day-to-day self management.

How often should you look at emails?

This very much depends on how your work comes in and your day flows.

I suggest 3 – 4 times a day.

I work across the globe, so my routine has to factor in the time differences in the US, Europe  and Australia.

Work out what works for you and start to establish your own routine – there is no one size fits all – because each place of business is somewhat unique.

I guarantee you’ll love this way of working once you get into the habit – although it might scare you a bit at first to be offline.

Got questions about trying this routine? Ask!

I’ll personally respond to each comment and query, so go ahead and leave one.

To your success!

Michelle

PS – you may like to check out the helpful FREE resources on our website.