Time Blocking to Achieve Your Goals

Time blocking is such a valuable tool that it is well worth spending the time to master.

Choosing how you set your time blocks will depend on what you are wanting to achieve, the nature of your business and personal circumstances.

The minimum blocks that I find myself always recommending are:

1. Me Time

Time dedicated just to you. Only you.

It’s at the top of this list because you must have time to recharge your batteries and do what feels good for you.

I use my “Me Time” to go paddling, sit down with a book, walk along the beach or chill out with Netflix.  I schedule these time blocks into my day.

“Me Time” can also mean a short break away for a few days when I switch everything off to simply refresh, reframe and relax.

2. Business development time

This is the time that you spend on developing your business.

You need to be spending time daily on business development because it is a way of ‘feeding your funnel’ and ensuring you have ongoing connections. Don’t just do this when you are searching for new business.

Remember that people like doing business with those they know,  like and trust. So maintaining and developing relationships is essential to your ongoing business success.

For Dragon Sisters, business development time includes catching up with former clients, spending time on social media interacting with other business pages, being a guest speaker, writing a blog post, newsletter, doing some phone catch-ups or investigating a business tool.

3.Work time

Just like it says, it’s all about getting your core business done – it’s about working IN the business.

It looks different for everyone. Some may have regular office hours, others may have flexibility. But whatever the case, your working time needs to be blocked out and you need to be sticking to a schedule.

If you’re a mechanic it means working on the cars, for a writer it’s the time you spend writing, as a coach it means the time you spend coaching or working on material, a B&B means this is the time you’re dealing with guests and making sure your premises are in tip-top condition.

4. Family Time

It is essential to be slotting in family time. What your blocks look like will very much depend on your circumstances.

Family time can take many forms, but the key ingredient is being present it the moment and putting work aside.

My children are adults, so family time for me means;  1:1 time with my daughter over coffee, time visiting my elderly parents every couple of days; dinner with my kids each night if we are all in the same house.

The rest of the time is flexible – according to your circumstances.

Time blocking is not easy

Yes, it can be a struggle to get the time blocks happening.

I’ve been there. The struggle with the juggle is real.

However, I also know from first-hand experience that unless you get this happening, you will struggle to achieve your goals. Being torn in too many directions without sufficient time blocks is not sustainable for the long term.

You may like this resource on How to Set Your Priorities.

To your success!

Michelle

Your Goals vs Your To Do List…avoid confusing the two

Your Goals vs Your To Do list is something that is often confused.

If you currently have a list handy, I want you to take a moment to go grab it now.

Are there items on there that are actually going to be sucking up your valuable time and diverting you from your actual goals?

It’s so easy to allow the words to-do and goals to become inter-changeable.  Yet, there is a huge difference.

Your goal is something you really want to achieve because it is going to bring you a long term benefit or is something you have been striving to achieve for some time.

Often smaller goals fit into the large goal.

On the other hand, your to-do list is things you feel you need to get done. Some of those items will be essential for you to handle, yet many others are just time-sucks and rabbit holes that are diverting you from your true goals.

Use 100-day goals

I absolutely love those! They are so tangible and…

Achievable!

100 days is just a little over 3 months.

The reason I love working in 100-day blocks is that you can actually see how you are progressing.

There is a finite timeline, and at the end, you’re going to see a result. Or more accurately, if you have actively been working on those goals you will see a result.

Here’s why 100-day goals work

The reason is simply this…because it’s not too far into the future. You do not have the luxury of taking your eye off the ball.

You are under the pump so the focus has to be on pushing to move forward each day.

This means you can actually see your progress – or if you slack off, you’ll have to rush to catch up.

100 days may sound like a good amount of time, but the reality is that it goes whizzing past!

Procrastinating is not an option.

To achieve your 100-day goals means being disciplined.

How you define those goals is what you take from your Strategic Plan. This way you are working with a bigger picture and eating the elephant one bite at a time.

Discipline is the secret

Think about it, it’s really easy to waste a few hours here and there.

For example, spending too much time on social media, allowing your routine to be interrupted without a valid reason, neglecting to switch your email to offline mode, and so the list goes on.

With 100-day goals, you are on a countdown timer. There is a finite amount of time and you have set your goal to achieve.

To get there needs discipline.

No excuses.

No time to go down rabbit holes – and yes, there are a zillion rabbit holes waiting for you to end up down.

There is no time for saying could have, would have, should have.

You just need to get the show on the road by taking the steps to move towards your goals.

Your goal must be measurable, achievable & progressive – MAP

Every action you need to take towards your goal needs to be mapped out.

If you don’t follow your MAP, it is highly likely that you’ll deviate or get totally lost.

The key to succeeding and achieving is by being disciplined and setting smart  goals that you work towards one step at a time.

Need help setting your priorities? Here’s a method that will help you – it’s aptly called How to Set Your Priorities.

Implement this method week by week and you’ll soon see pretty amazing results.

To your success!

Michelle

 

Confused by social media and how it applies to your business?

Confused by social media and how it applies to your business?

You are not alone!

Facebook, LinkedIn, Instagram, Pinterest …and the list goes on.

You know you need to be on social media – at least that’s what everyone tells you, but do you need a Facebook page or a group?

Maybe you should get on LinkedIn – or Pinterest?

Too many choices and lots of advice from all sides!

Social media and time investment

I’m not a digital native – that means I did not grow up in the era of computers and smartphones. I was well and truly working before these entered my life…but I’ve been using social media for well over a decade.

There’s been a lot of trial and error including a few rabbit holes I managed to run down – relate to those?

I am not a social media expert by any means but I do understand exactly how it fits into a broader business strategy and that’s what is important.

You have to have a reason for what you are doing on social media – there must be a strategy – otherwise, you’re just off down a rabbit hole and when you emerge many hours have gone by!

My 5 Social Media Top Tips

1) Consistency is key – turning up consistently is essential.

You can’t just pop in and out as the fancy takes you or when you decide you want to “sell” something.

You need to consistently be present to create a relationship with your audience. It is not there to sell from but to get conversations going.

2) Set goals and stick to them – decide what your goals are for social media and make sure that your expectations are realistic.

Is it to create engagement?

To make sales?

To get referrals?

Each of these requires a different approach.

Once you know what your goals are it is much easier to create your social media strategy.

3) You don’t need to be everywhere – being “everywhere” is not necessarily the right thing for your business.

Be strategic.

Identify where your target audience hangs out.

4) Focus on key platforms – once you know where your audience is you need to be active on those platforms.   The focus should be on interacting and gaining their attention by being active, insightful and supportive rather than salesy!

5) Manage your time wisely – plan out what you are going to share, when you are going to be active and how you will keep audiences engaged.

Set aside time to look at insights, and spend time analysing your results for the effort you’ve invested.

Your time is also an investment, not just the $$ you spend.

My Channels

I tend to stick to Facebook for my business running both groups and pages.  I also use LinkedIn.

I do have accounts on Twitter and Instagram but I am not altogether comfortable with them. More importantly, that is not where my audience hangs out so I have not invested time in learning how to effectively “work” them.

LinkedIn keeps me in touch with my professional networks, and Facebook helps maintain a presence that is on a more ‘friendly’ level.

Monitoring

In the online world, algorithms are rapidly changing so the landscape is ever-evolving when it comes down to social media.

This means it’s really imdata is the key to knowledgeportant that you continue to be monitoring what you are doing. Note where you are getting the best results and be on the lookout for trends.

 

It’s not a case of set and forget.

Understanding how it applies to your business means making sure you are abreast of your channels and any changes being rolled out.

It’s a confusing world out there and the more we can help each other the better!

When I learn something new, I share with my audiences via email. Sometimes they are already aware of the changes but other times it’s a new discovery – it’s all about paying it forward and helping each other out. You can sign up as a subscriber here.

How do you handle keeping up to date? Let me know in the comments.

Fly like a dragon!
Michelle

Working from home – why a routine is essential

Working from home means a routine is essential.

It begins with making a point of getting up at a fixed time, showering and dressing in your work clothes every day that you are ‘working’.

The act of getting dressed and going through your “routine” helps with getting into the right headspace for your day at the office.

It’s also got the huge benefit that you won’t be caught short if someone drops in for a Facetime or Zoom call.

A good work from home routine

Having a good routine is essential to your productivity, mental and physical health.

You know… taking regular breaks to stand up and walk around. Stretch.

Play music or burn incense if that’s what works for you.

Stop for lunch and definitely don’t eat at your desk! Sometimes I get caught on this one, but it is the exception rather than the norm.

Before the lockdown got so strict I used to walk to the beachfront in my lunch break, sit down under a shady tree to refresh, reframe and relax. It worked a treat!

Challenges

It can be challenging when it comes down to overseeing and giving clear instructions to remote team members. Shared Google docs and other wonderful little tech pieces are super valuable and user friendly too.

I have a favourite little tool called “Snag It” that I use whenever I need to send visual illustrations of what I need to explain – it’s magic!

You can use it to record little snippets of “how to” and it also has the benefit of making you a little more connected and personal.

Family and friends need to be educated that you are ”at work” and cannot be disturbed just because you are at home.

A Back-Up Plan

The technology may fail. A backup plan is essential!

That means using regular, automated backup for all your work, and having a second device to access Skype, internet etc.

For me, this means having a tablet, a smartphone and a laptop as well as paying for Dropbox and having auto-sync happening.

The changing workplace

The workplace has changed enormously since the early days of my career. But the biggest change I’ve seen is in working remotely.

The current situation we find ourselves in means almost everyone is working from home.  Thanks to the ever-expanding information technology capabilities it’s actually fairly easy.

Don’t you just love wi-fi and smartphones? I do!

I love working from home and remotely – so much so that it’s been the bulk of my business for a few years now.

I’m not saying it’s easy. It does require discipline, but it can be truly wonderful once you get the hang of it.

Michelle

Michelle Hanton is a multi-award winning bespoke business strategist, working internationally as a consultant, coach, speaker and writer. She has a keen interest in the not-for-profit sector and is the former CEO of Lifeline Top End, and founder of Dragons Abreast Australia, a national charity dedicated to the promotion of breast cancer awareness.

The Key to Achieving Your Goals

The key to achieving your goals is often seen as the holy grail – something that seems to evade many and yet for others appears super simple.

We all know those people who state an intention and actually make it happen.

These are the people who have an idea or a dream and manage to turn it into a reality.

Actually it’s not so easy. It might LOOK easy, but looks are deceptive.

Is it luck?

People often tell me that I’m so lucky to have been able to achieve what I have.

I often hear “Oh, it’s easy for you, Michelle”  or “I wish I could do that”

The truth of the matter is that anyone with the right mindset can do exactly the same.

So what is the secret?

The secret is discipline.

Staying focussed and in your own lane.

It comes down to being an effective goal setter.

You need to know exactly how to construct your goals and understand how to go about achieving them.

The good news is that goal setting and goal getting is something you can learn.

I use the formula constantly and I love teaching others how to use the same formula.

Why we need clear goals

Having goals helps you to work effectively because you set your priorities.

By having clear goals together with a pathway to achievement comes down to :

Progression
Empowerment
Growth

The acronym is PEG.

The dictionary defines a peg (noun) as a pin of wood or other material driven or fitted into something, as to fasten parts together, to fasten parts together, to hang things on, to make fast a rope or string on or to mark some point.

A peg on a clothesline is something we use to hold up our clothes as they dry.

If we choose weak pegs, they will always be snapping and breaking. Our washing will be fluttering off merrily into the breeze or dangling askew on the line. Perhaps only just hanging on.

Conversely, when we are using pegs that are strong and solid, they hold things firmly even if there is a strong breeze.

At worst, in a strong breeze the clothes might get twisted and tangled up, but they do stay on the line.

I always say that achieving your goals comes down to visualising your goals as the items hanging on a clothesline.

They have to be neatly laid out and…

Goals must be firmly pegged

Consider the kind of pegs needed to secure these in place so no matter what comes along, your goals remain firmly on the line, even if they may get blown about.

They may even get a little tangled and twisted. BUT, they will still be there providing the pegs are strong.

Gusty storms are part of life and I’ve experienced a few.

Here’s what I’ve discovered …..

As long as your goals are there in front of you, firmly on your individual line they can be retrieved and straightened out after a gusty storm has passed.

It all comes down to staying in your own lane.

You do this by having a Strategic Plan. 

Not the boring corporate kind that sits in the back of a cupboard.

Achieving Your Goals Requires

A plan that is real.

That is user-friendly.

One that comes with a simple actionable plan that keeps you moving in the direction you want to be going.

Actionable. Trackable. These are the keys to a great strategic plan.

You may like to check out my FREE Introduction to Strategic Planning Workshop which will give you a little more idea around setting out your plan.

Fly like a dragon

Dragon head image

Michelle

Michelle Hanton is a multi-award winning bespoke business strategist, working internationally as a consultant, coach, speaker and writer. She has a keen interest in the not-for-profit sector and is the former CEO of Lifeline Top End, and founder of Dragons Abreast Australia, a national charity dedicated to the promotion of breast cancer awareness.

366 Days of Opportunities

366 days of opportunities – yep, 2020 is a leap year.

Each day is a new dawn and a new opportunity.

What has past is gone and whilst you should learn lessons from the roads travelled and experiences gained it’s also important not to spend too much time looking at the doors that have closed.

As we were closing our December, I took my Mastermind members through a 2020 Self Accountability Workbook.

Opportunities

Opportunities need to be identified.

It then comes down to time management and accountability.

Because we are all unique, we each have different working habits but the key formula is the same regardless of what industry you are in. Download a copy of

The Self Accountability Workbook that members complete individually is a valuable exercise.

The best thing about this method is that by taking the time to think, and by writing it all down, you come to a position where you have much greater clarity.

That clarity allows you to step forward with confidence.

To make the most of those 366 days of opportunity  – even if you do drop a few balls along the way.

And with the workbook completed, it becomes your guide, one that you have written for yourself, that goes alongside your strategic plan.

When you get the wobbles, it’s there to look at.

You can see in black and white exactly what the problem is.

You see at a glance if you’ve been going down rabbit holes. Not been keeping your promise to yourself to prioritise your time. not taking enough time out for your own self-care and so on goes the list.

Most importantly of all, you can see the planned solution and that is what will get you back on track.

It’s what will keep you on track for 2020.

Making the most of opportunities

Making the most of opportunities is what makes the difference.

Yet it can be so hard…where to start.

Sometimes you just need to get out from under the pile of stuff on top of you, or climb out from the hole you seem to be sinking deeper and deeper into.

This is what I hear over and over.

I know first hand what that feels like (see my personal blog here) and I am the proof that the strategies I teach for overcoming this work.

Are you on track?

Are you confident that you’re on track for your 366 days of opportunity?

Or would you like a little bit of support and guidance – a dragon in your pocket kind of thing?

Check out the Mastermind Membership where I help confused and overwhelmed folks get clear on the steps to take to achieve their goals through group strategic guidance to a crystal clear pathway.

Want to have some fun?

Tell me in the comments what you are saying YES to in 2020.

Fly like a Dragon!

Dragon head image

Michelle

Managing Your Time

Managing your time wisely is the key to achievement.

Knowing where you are going, being present in the moment and being focussed are your cornerstones.

I’m pretty sure we’d all agree that this is often easier said than done? So many bright and shiny objects litter the path (internet) to lead us astray.

Think of it like this – when you know where you are going you move forward with a laser focus.

It’s easy because you’re super clear about where you want to get to. You have clarity on exactly what you need to do and are smart enough to know that staying in your lane is a key essential….because

Time is finite!

You never get back time once it has passed. Sure you can extend a deadline, BUT the truth, plain and simple is this…

We each have an allocated amount and no matter how much money you may have it is impossible to buy extra time.

This is one commodity money cannot buy.

My #1 Dragon Discipline is to be curious, be interested, be open to ideas and possibilities. However, this is never at the expense of taking the focus away from goals that are already set.

Staying on track and in your own lane is paramount to achievement. You may like to check my blog post Top 7 Tips to Manage Your Business Day

Reviewing Your Progress

As we come to the close of 2019, I’ve been spending time talking to my clients about a “Walk Down Memory” lane from the perspective of their business.

I’ve done the same exercise with my own business.

The exercise makes it super easy to see where you have done well, where you could have done better. Most importantly, you’re able to see a pattern emerging.

Although I have gained recognition for my work through being the recipient of multiple awards, it has never been my goal to win any award…in fact, I never really thought about their existence.

I know from talking to others in the Awards Alumni, they also never had that goal.

The common element was following a passion.

When you are passionate you are focussing, staying in your lane with your eyes fixed firmly on the finish line.  It is a single-minded determination.

Prioritising Time = Achieving Goals

Like so many other things in business, there is a simple formula to follow.

I learnt this some years back and have been teaching it to my clients for several years now.

As we leave 2019 behind, I’ve compiled it into a short e-guide to share with anyone who needs help with prioritising time.

It is 100% free and you are welcome to download here. 

Dragon head image
Fly like a dragon!
Michelle

Let’s Talk Turkey

Let’s talk turkey is highly topical given we are in the season of Thanksgiving and Christmas fast approaching. But I am not talking about succulent, yummy stuff and roasted turkey…

No, sorry. Definitely not the one you probably plan to eat over the Festive season – although I do have a GREAT recipe for stuffing that’s been a guarded secret, handed down through the years. I finally got my hands on it last year!

I mean talking turkey about your business. Being serious. About what can be achieved. What has to be done and what can be left aside.

Getting down to business

Yes, it’s about stuff in your business. Or more precisely what you should and should not be stuffing into your calendar.

Social media, and likely as not your inbox is going mad right now with loads of special offers – Black Friday. Cyber Monday. Bargains Galore.

Everyone is wanting to sell you something.

Tips to still the noise

1) Choose wisely who you want to hear from. Unsubscribe from what you are not seriously in need of or who you do not genuinely enjoy hearing from.

2) If internet distractions are a big problem when you sit down to work there’s a great app called Cold Turkey! In the interest of full disclosure, this is Sasha’s affiliate link.

It’s a blocking app you can install on your PC. There is a free and a pro version which allows you to turn on a timer which will block off access to all webpages that are frequent distractions.  It is very powerful and works wonders for time management!

FOMO – Fear of Missing Out

It’s easy to get caught up in the hype. FOMO is real!

But, to be successful in your goals…, it is VITAL to still the noise.

To be able to work out what is valuable for you and your situation right now.

“Experts” with bright shiny websites are there to tempt you with offers to make you a millionaire.

Truth told – much is smoke and mirrors. It’s clever marketing.

I do have a free tip sheet on choosing someone to work with – it’s right here for you to grab if you want it.

SOS – Shiny Object Syndrome is alive and well, which is exactly why using FOMO  tactics works so well.

But here’s the thing…when you get to a certain point in your life you realise it all comes down to…going cold turkey.

Planning ahead

2020 heralds the end of the teens. A new decade lies ahead.

A time to be grown up and take your business by the horns rather than ‘stuffing’ around.

Without a plan written down, that is measurable, achievable and progress, you’ll find yourself floundering around. Been there and done that myself!

No, I am not a rag to riches story – I have lovely parents, had food on the table every night and was well educated with nice clothes on my back.

Failures

That said, I’ve also had my share of failures, of making bad decisions because I did not know any better.

It’s my lived experiences of failures that have brought me success.

Mistakes I made include growing too fast, spending money on tools I was not ready for (and did not really know how to use!) BUT I learnt many lessons!

Successes

My biggest successes have been on the roughest terrain with lots of bumps in the road but thanks to having a MAP I’ve been able to navigate those bumps that have included tight budgets, people letting me down, unexpected twists and turns that meant a quick pivot.

Those lessons are what I now use to guide my clients to success.

Write it down

Here’s a quick tip – when you write something down it becomes all the more real. It becomes a commitment to yourself.

Make it real! Let me know in the comments what the first action is that you’re going to take towards a successful 2020.

To your success!
Michelle

PS My Mastermind Membership that starts on 1 December 2019. If you’d like to be considered for a scholarship entry (Value $297 for 6 months) drop me a note to michelle@dragonsisters.com.au and tell me why you’d value a place 🙂

 

 

Achieving Goals

Achieving goals comes down to knowing what you want.

But knowing what you want is not enough.

Once you have your set goal, it’s then time to get down to planning out the way you’re going to achieve it.

Regardless of whether it is in your personal or business life the reality is that strategy really does play a huge part on the journey to achievement.

Defining Strategic

Strategic (adjective) as identified by the Oxford dictionary is defined as – Relating to the identification of long-term or overall aims and interests and the means of achieving them.

If you want to achieve a certain outcome then you need to have a very measured approach.

A pathway. A series of stepping stones that take you forward towards your goals.

Without that pathway.

The map.

The strategy.

Life tends to just wander along in and before you know it a year has flown past!

Without strategic direction, there is less chance of achievement and satisfaction.

You may like the FREE Introduction to Strategic Planning Workshop that is here. Strategic planning is all about aiming for what is right for YOU and for your business.

You are unique and your plans will be different from mine – but there is a commonality to all plans…

You can read here how I utilised strategic planning to achieve my personal goal of living and working in Europe for 12 months.

Strategic Direction

As you move along with your business/life/career you NEED to know the direction you are heading in and WHERE you want to end up.

Why? Because without clear goals it is impossible to tell if you have actually achieved your goals.

You will not know when you have arrived.

And knowing that is super important BECAUSE it is what helps you feel motivated.

The sense of achievement, as you tick off each goal, helps keep you fueled with positive forward momentum.

Naturally, goals can and often do change as you move through life. That’s part and parcel of business growth and life in general.

Fly like a dragon  Fly like a dragon

Michelle




12 years old today & lessons learnt

12 years old today means lots of lessons have been learnt along the way.

To clarify – it is the 12th birthday of the day that the business name Dragon Sisters was first registered. It’s been quite a journey with lots of ups and downs.

 

Projects big and small. Short and long term contracts. Very public and behind the scenes. Each of these experiences has been part and parcel of our business evolution.

Along the way, we’ve been fortunate to meet some fabulous people who have so willingly shared advice, guidance and provided mentorship.

Learning is a life-long process

When you run your own business you are constantly learning and from some of the most unexpected and unlikely sources – which is what makes it all the more fun.

There is never a dull moment. Adventure. Drama. Action. Anguish. Satisfaction. These are all part of the journey as a small business owner.

12 Lessons Learnt

  1. Never underestimate the value you bring to the table
  2. Whatever is really easy for you is not for others
  3. You need to be constantly testing, measuring and tweaking
  4. Done is better than perfect – relates to point 3
  5. Never become complacent
  6. Creating connections is essential for your growth
  7. Word of mouth is the most powerful tool you can harness
  8. Be very clear on who your audience is
  9. Small, easy to digest chunks of information work best
  10. Ask for help when you need it
  11. Don’t be afraid to pivot
  12. Discipline and consistency are the keys to achieving goals
Having a great coach or mentor is invaluable! We’ve been blessed to have a few of those come into our lives.

Fly like a dragonFly like a dragon!

Michelle